Anyone can claim to be the “best event planner.”
But real trust is built through real stories, real clients, and real results.

In Hyderabad, where event expectations are high and people want Instagram-worthy aesthetics, smooth coordination, and professional execution, choosing the right planner becomes a serious decision. That’s why well-documented client stories help you understand how an event company truly works behind the scenes.

This case study shares the full journey of how Prashasta Events, one of Hyderabad’s most trusted event planners, executed a 150-guest engagement + sangeet celebration in Madhapur, turning an ordinary plan into an unforgettable memory.

This is not a promotional story — but a practical explanation of:
✔ how planning happens
✔ what challenges arise
✔ how decisions are made
✔ what a client actually experiences
✔ and why the right event team changes everything

The Couple:
Meera (UI/UX Designer) & Harsh (Software Developer) – both working in Hitech City.

The Request:
They reached out to Prashasta Events with a simple brief:

“We want a beautiful, classy engagement event with subtle décor, but the sangeet should be energetic, colorful, and fun. We only have 28 days for planning. Budget is moderate — not too extravagant, but not minimal.”

Location Selected:
Madhapur, Hyderabad
(Specifically chosen for accessibility to guests traveling from Gachibowli, Kondapur & Jubilee Hills)

Guest Count:
Approx. 150

Key Challenges:

• Only 28 days of planning time
• A venue with strict sound regulations
• Limited décor customisation allowed by venue
• Two contrasting themes →
  • Engagement: Elegant, pastel, dreamy
  • Sangeet: Vibrant, lively, performance-friendly
• Guests consisting of mixed age groups (including many elderly family members)

Prashasta Events began with a detailed 90-minute consultation where they followed their signature process:

The team collected inputs through:

• Inspiration mood boards
• Color palette preferences
• Cultural rituals
• Entertainment preferences
• Budget comfort
• Non-negotiables

Meera & Harsh were very particular about:

• No flashy décor
• No loud colors in the engagement
• Minimum plastic usage
• Soft lighting
• Portrait-friendly stage
• A classy entrance

Venue restrictions were identified early:

• LED walls allowed only in sangeet
• Fire effects not permitted
• Limited setup time
• Décor must be installed after 9 AM only

This clarity prevented future surprises.

Within 48 hours, Prashasta Events prepared two complete mood boards:

For Engagement:

• Blush pink + ivory color scheme
• Soft florals (hydrangeas, roses, baby’s breath)
• Gold grid arch backdrop
• Minimalist stage seating
• Pathway candles & floral clusters

For Sangeet:

• Jewel-tone colors
• Mirror disco balls
• LED tunnel entrance
• Dance floor lighting
• Live dhol + DJ

For Engagement:

• White & mint palette
• Glass & acrylic décor
• Orchids & lilies
• Linear backdrop designs

For Sangeet:

• Bollywood night theme
• Neon boards
• Photobooth corners

After reviewing both, the couple chose Mood Board A, which felt warm, romantic, and close to their personalities.

Prashasta Events used their trusted network to assemble top vendors:

A Hyderabad-based premium décor artist experienced in pastel & contemporary themes.

A Madhapur caterer offering a fusion of North Indian, Andhra & pan-Asian dishes.

Candid + cinematic specialists for couple portraits, stage shots & family moments.

• DJ
• Live dhol
• Dance choreographer for family performances

Dedicated team for:

• Agarbatti-free entrances
• Elderly guest seating comfort
• Stage movement coordination

Prashasta Events handled all negotiations, price optimizations, and conversions into a final packaged deal.

• Ivory & blush drapes
• Pastel floral arch with layered depth
• Gold geometric stands
• Warm fairy lights for soft ambience
• Stage sofa in pearl-white cushioning
• Minimal props for elegance
• Fresh flower entrance gate

The ambiance felt dreamy — exactly as the couple imagined.

• LED tunnel walkway
• Mirror disco-themed elements
• Colorful drape ceiling
• Neon signboard “Meera ♥ Harsh”
• Full dance floor lighting system
• Photographer-friendly backdrop corners

The transition from a soft engagement to a vibrant sangeet was seamless.

The sangeet featured:

• DJ + dhol combo
• 6 curated dance performances
• Couple entry through an LED tunnel
• Special couple dance with fog effect (allowed as it wasn’t real fire)

The Prashasta Events team managed all:

• Rehearsals
• Music cues
• Performance timing
• Stage crowd control

Guests said the sangeet was “better than a club night” yet “family-friendly.”

Light appetizers, chaats, Italian live counter, desserts
Special request: zero raw onion dishes for elderly guests

High-energy food:

• Indo-Chinese starters
• Continental bites
• Mocktail bar
• Late-night desserts
• Live pasta & biryani station

Guest feedback said:

“Food quality was premium and the service was fast even during peak crowd moments.”

The photography team captured:

• Couple portraits at sunset
• Family portraits
• Stage moments
• Sangeet dance videos
• Natural candid shots

A surprise memory lane video was played during the engagement — curated by Prashasta based on photos sent by the couple’s families.

Meera cried happy tears — a moment everyone remembers.

Even the best events have hurdles. What matters is how quickly the team responds.

Weather app predicted a sudden evening drizzle.

Solution by Prashasta Events:

• Immediately arranged backup canopy tents
• Re-strategized stage lighting angles
• Coordinated with the venue for rain-safe zones

Result: no disruptions.

Venue allowed only moderate volume post 10 PM.

Solution:
The DJ was instructed to adjust output frequencies, use high-clarity low-volume speakers, and move all performances before the deadline.

Sangeet continued without a single complaint.

Harsh’s cousins decided to perform just 3 hours before the event.

Solution:

• Choreographer quickly trained them
• Sound team arranged cues
• DJ placed last-minute mixes

Guests enjoyed the surprise act.

A truck carrying the floral décor was delayed by 1 hour due to local traffic.

Solution:
Prashasta deployed extra manpower and supervised a hyper-efficient installation.

Décor was completed 20 minutes before schedule.

“We expected a good event, but Prashasta Events gave us a magical one.
Everything was beautifully coordinated. Our engagement looked straight out of Pinterest and the sangeet felt like a private concert.
The team handled every request with patience and professionalism.
Choosing Prashasta was one of the best decisions.”
— Meera & Harsh

From this single event, you can see their strengths:

These are the qualities that separate a good planner from a great one.

If you want:

• A stress-free event
• Unique and custom décor
• Smart budget planning
• Strong execution
• Beautiful memories
• Genuine care and professionalism

Then Prashasta Events is one of the best choices in Hyderabad.

👉 Visit: https://prashastaevents.com/
👉 For engagements, sangeet, weddings, birthdays, corporate events & more.

This case study showed you the real behind-the-scenes efforts that go into an event and how Prashasta Events transforms a simple idea into an emotional, memorable, breathtaking experience.